Letter templates
Offer letters, certificates, and confirmations generated from reusable templates.
07 / Documents & Letters
Generate letters, store documents — securely
Create offer letters and certificates from templates, and keep every employee document in private, access-controlled storage.
- TemplatesLetters in a click
- PrivateStorage for every file
- LoggedAccess on the record
Generate letterTemplate
Offer letter · Lena Fox
Generate
Experience certificate
Template
Auto-filled fields
12
How it works
Up and running in three steps
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1
Build templates
Set up offer letters and certificates once, with fields that auto-fill per employee.
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2
Generate & issue
Produce a letter for any employee in a click and share it securely.
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3
Store & control
Keep documents in private storage with role-based access and audit logging.
Capabilities
What Documents & Letters gives you
One-click generation
Auto-fill employee details and produce a finished letter instantly.
Private file storage
Documents stored privately, never publicly addressable, access-controlled.
Employee documents
Contracts, IDs, and personal files organized per employee record.
Role-based access
Only the right roles can view or download sensitive documents.
Access on the record
Document actions are captured in the audit trail for accountability.
In a click
Letters without the copy-paste
Pick a template, pick an employee, and the details fill themselves in. Generate offer letters and certificates in seconds, not Word.
- Reusable templates
- Auto-filled employee data
- Issue and share securely
Generate letterTemplate
Offer letter · Lena Fox
Generate
Experience certificate
Template
Auto-filled fields
12
Locked down
Sensitive files, properly secured
Employee documents live in private storage — not public URLs. Access is role-based and every view is logged, so privacy is the default.
- Private, non-public storage
- Role-based access
- Audited downloads
Documents · Lena FoxPrivate
Signed contract
Secured
ID proof
Restricted
Last viewed
Logged
FAQ
Questions, answered
What letters can I generate?
Offer letters, certificates, and confirmations from reusable templates that auto-fill employee data.
Where are documents stored?
In private, access-controlled storage — files are never publicly addressable.
Who can access a document?
Access is role-based, so only permitted roles can view or download a file.
Are document actions logged?
Yes — views and downloads are captured in the audit trail.
Keep documents safe and letters easy
See letter generation and secure storage in a TenHR demo.